Admissions, Tuition and Fees

Illinois Valley Community College has an "open door" admission policy. Any high school graduate or mature person with equivalent educational background is eligible for admission. Admission to most programs is open. Some programs have additional requirements for admission. Please refer to the specific program for details.

  • "Full-time" status is equivalent to 12 semester hours or more in a semester.
  • "Part-time" status is equivalent to 11 semester hours or less in a semester.

If you have never completed high school: You may enroll for part-time or full-time. (Students who have discontinued high school may enroll after their high school class has graduated or may obtain a certificate of severance from the superintendent or principal in the high school district in order to begin IVCC courses earlier.)

International Students are strongly urged to have a local sponsor in the IVCC district at the time of application. Admission requests should be made directly to the Admissions Office. Specific requirements will be mailed. International student packets and forms are available at www.ivcc.edu/admissions. All forms, requirements, and information must be completed before the Form I-20 is issued.

High School Student Enrollment: It is the policy of the Board of Trustees of Illinois Valley Community College that current high school students, ages *16 and older, will be permitted to attend IVCC. Such students wishing to take college courses during the regular high school day must submit written authorization from their designated high school official detailing the number of courses and/or semester hours and the particular courses for which the student wishes to enroll. Additionally, such students must take and pass any necessary placement exams. Transfer-related questions can be discussed with an IVCC counselor.

Students under the age of 16 who wish to enroll in any courses must petition the interim Associate Vice President for Student Services. Information, including the appropriate forms, can be obtained by calling (815) 224-0361 or contacting Linda Hawkins in Student Services, Room CTC 202A.

Students who are at least 16 years of age who no longer attend high school and do not have verification of a severed relationship with their high school must wait until their high school class graduates to enroll at IVCC.

Home schooled students: Students who have been home schooled must provide transcripts and/or GED scores (if available). Students not having either of these documents must contact the Office of Admissions and Records.

Students must take any necessary placement exams. Transfer-related questions can be discussed with an IVCC Counselor.

Home schooled students who wish to enroll in any courses before their official completion of high school curriculum must follow the same process as listed above.

*

Exceptional circumstances may be reviewed by petitioning the Associate Vice President for Student Services. The form for appeal is available in the Counseling Center and the Admissions Office.

A Guide to Enrollment

Step 1. New Student Enrollment Form.

All students who wish to enroll at Illinois Valley Community College must submit a completed New Student Enrollment Form. The completed form must be returned by mail or in person to:

Admissions Office
Illinois Valley Community College
815 N. Orlando Smith Road
Oglesby, IL 61348

Forms are available at area high schools, from IVCC's Admissions Office or online at www.ivcc.edu/apply/.

Step 2. Send transcript.

Arrange to have official high school or any college transcript sent to the Admissions Office. Transcripts are required. They play a very important role in the counseling process. If you have earned a G.E.D., test results must be submitted to the Admissions Office. Students in high school should submit American College Test (ACT) results.

Step 3. Apply for financial aid/scholarships.

Apply for financial aid to help make college more affordable. Students must complete the Free Application for Federal Student Aid (FAFSA), available in the Financial Aid Office, at high schools, or online at www.fafsa.gov. Be sure to visit our financial aid Web site at www.ivcc.edu/financialaid. The IVCC Foundation scholarship directory and application, due in February, may be accessed online at http://www.ivcc.edu/foundation.

Step 4. Set up IVCC Student Email & WebAdvisor Account.

Go to www.ivcc.edu/webadvisor and select "Request a WebAdvisor Account". Fill out the appropriate fields and remember to check the box requesting an IVCC Email account. Students are required to check this email account. All official electronic correspondence from IVCC will only be sent to the IVCC Student Email account.

Step 5. Take placement exams.

The college accepts the responsibility of assisting students in the selection of courses and programs that will be in the student's best interest. Required tests in reading, writing, math and computer skills are offered at area high schools and at IVCC. First-time, full-time students and students planning to enroll in English or math must take placement exams. Contact the Assessment Center at  (815) 224-0542. Students with special needs should contact Tina Hardy at (815) 224-0284 to schedule testing.

Step 6. Meet with a counselor.

All incoming First Time, Full Time high school students are required to meet with an IVCC counselor through the New Student Counseling & Registration program.

Other prospective students are encouraged to make a counseling appointment by calling (815) 224-0360. A counselor will help plan the first semester class schedule and an overall educational plan. Course prerequisites will be enforced through the registration process.

Step 7. Register for classes.

After a counseling appointment, course registration forms should be taken to the Office of Admissions and Records where course selections are entered by an Enrollment Services Assistant.  A registration/fee statement is generated and given to the student. Students registering through WebAdvisor will receive a statement and are responsible for adhering to payment deadlines.

Step 8. Pay tuition and fees.

Pay tuition and fees or make arrangements for payment by the dates listed on the fee statement. A payment plan is available.

Step 9. Attend New Student Convocation or Spring Preview.

New students for the Fall semester should attend New Student Convocation. New students for the Spring semester should attend Spring Preview. These days are designed to familiarize the student with the college, meet classmates and staff, and prepare for the first day of classes!

It is highly recommended all students have an IVCC photo I.D. Contact the Admissions & Records Office at (815) 224-0448 for information.

Tuition and Fees

Tuition*

Students shall pay $122.60 per credit hour for tuition if they are residents of District 513. (The Illinois Valley Community College Board of Trustees reserves the right to change tuition at any time.)

Students whose permanent residence is outside District 513 but who are live-in guests of a sponsor who resides within District 513 shall be charged the in-district tuition and fees for credit courses in which they register at IVCC.

The student must provide the Office of Admissions and Records with their in-district address.

Students who reside outside of District 513 but who have been employed at least 30 days and work 30 hours or more per week within District 513 must provide a letter from their employer supporting this.

Legal residents of Community College District 513 who are 65 or older may enroll in regularly scheduled classes tuition free, provided that classroom space exists and tuition paying students enrolled constitute the maximum number required for the course. Laboratory fees, course fees and registration fees still apply.

Extra Charge for Non-Resident

Students (see Residency definition)

Students who are not residents of Community College District 513 shall pay an extra charge equal to the per capita cost per semester hour less tuition and state apportionment.

Fees*

Illinois Valley Community College assesses a standard fee for all students  per credit hour (currently $7.40). This fee is returned to the student in the form of several services and programs. The Standard Fee supports instructional technology and activities designed to enhance student life and contribute to the overall college experience.

Course supply fees will be charged. A nonrefundable registration fee of $5 per semester will be charged (except for ABE, GED, and ESL students).

Fee Payments

Tuition and fees are due on or before the semester tuition due date. Students who register after the semester tuition due date must pay at the time of registration.

Students who do not have a deferment (scholarships, financial aid, or sponsorships) will be dropped from their classes for nonpayment and will not be able to attend until their bills are paid.

Students with deferments for tuition and/or fees must pay any fees that are not covered by their deferment before the semester tuition due date.

Students must contact the Cashier Department to apply financial aid to their accounts. Failure to do so will result in their classes being dropped.

Refund of Tuition and Fees

Refund of tuition and fees will be made on the following basis:

For students who drop classes before the tenth day of a regular 16-week fall or spring semester, a full refund less the registration fee will be generated. For drops taking place during summer semester or for classes of varied lengths, the refund period varies according to the length of the class. The refund period is indicated on each student's registration statement at the time of registration.

Out-of-district colleges will be billed after the midterm of a semester for their students on chargeback who were officially enrolled at IVCC through the tenth day of the semester.

A student's decision to withdraw from classes could affect financial aid. Please see a financial aid advisor before withdrawing.

*

Tuition and fees are subject to change by Board of Trustees (District 513) action.

Payment Options

Payment Plans

Payment Plans are available online through FACTS/Nelnet using WebAdvisor. For more information go to www.ivcc.edu/ecashier or call the payment plan information line at (815) 224-0586. If schedule changes are made or classes are dropped after a payment plan is set up contact the cashier office immediately.

Full Payments through WebAdvisor

Full payments can be made through WebAdvisor. Methods of payment accepted are Visa, MasterCard, Discover, American Express or e-Check. A WebAdvisor account must be set up in order to use this feature.

Mail Payments

Payment can be mailed to:

IVCC - Attn: Cashier Department
815 N. Orlando Smith Rd
Oglesby, IL 61348

Please allow at least 3 business days.

Credit Card By Phone

Call (815) 224-0213 or fax to (815) 224-6091.

In Person

Payments can be made in person at the Cashier Department located in the Peter Miller Community Technology Center CTC 101.

FACTS/Nelnet Tuition Management

Monthly Tuition Payments

To help you meet your educational expenses, Illinois Valley Community College offers FACTS/Nelnet as a convenient budget plan. FACTS/Nelnet is a tuition management plan that provides you with a low cost option for budgeting tuition and other educational expenses. It is not a loan program; therefore, you have no debt, there are no interest or finance charges assessed and there is no credit check. The only cost to budget monthly payments through FACTS/Nelnet is a $25 per semester nonrefundable enrollment fee. The enrollment fee is automatically deducted within 14 days from the day the agreement is submitted to FACTS/Nelnet.

How FACTS/Nelnet Works

Using FACTS/Nelnet is simple. Information for enrolling online is provided below. You may budget your tuition and fees one of two ways.

Automatic Bank Payment (ACH) - ACH payments are those payments you have authorized FACTS/Nelnet to process directly with your financial institution. It is simply a bank-to-bank transfer of funds that you have preapproved for your expenses at Illinois Valley Community College. Payments may be made from either your checking or savings account. Payments are processed on the fifth of each month and will continue until the balance due the college is paid in full.

Credit Card Option - Many students and families have requested the option of charging their monthly tuition payment to Visa, MasterCard, Discover or American Express credit cards. This enables you to take advantage of various bonus programs offered by your credit card company. If you select to use this option, your monthly payment will be automatically charged to your credit card on the fifth of each month.

NOTE: Should an automatic bank payment or credit card payment be missed, a $25 missed payment fee will be automatically assessed to your account. You will be notified of the missed payment by FACTS/Nelnet via mail.

Completing the FACTS/Nelnet Agreement

When you enroll online, be sure to have the following information:

  1. Your 7-digit student ID number as assigned by IVCC - located on the registration statement.
  2. The name and address of the person responsible for making payments.
  3. Account information for the responsible person.

If paying by automatic bank payments, you will need the bank name, account number, and the bank routing number. Most of this information is located on your check. If paying by credit card, you will need the credit card number and expiration date.

Avoid the line ... pay online.
www.ivcc.edu/ecashier

Enrolling online is simple

Connect to the e-Cashier site at www.ivcc.edu/ecashier. Once you are in e-Cashier, review all information and refer to the menu bar at the top for additional answers to questions you may have. After you have reviewed all information, scroll down and select the "Proceed" button. Follow the simple steps outlined. After you have accepted the Terms and Conditions and submitted your agreement, you will receive an immediate e-mail (if e-mail address was provided). This e-mail will confirm receipt of your enrollment through FACTS/Nelnet e-Cashier. Please remember, any required down payment will be deducted immediately.

Questions

For more information on availability, please visit IVCC's Web site at  www.ivcc.edu, or call the Illinois Valley Community College Cashier's Office at (815) 224-0213.

Full Payment Information

You may pay for your tuition in full through the e-Cashier site by selecting the payment in full option. This allows you the convenience of paying your tuition without having to visit or mail information to the Illinois Valley Community College Cashier's Office. Please remember, once you select this option, full payment will be deducted immediately and a $2.00 fee assessed.

Important

Call FACTS/Nelnet at (800) 609-8056 to make any changes to your address, phone, or banking information. If you have questions regarding your FACTS/Nelnet Agreement, please contact FACTS/Nelnet directly or go to "My FACTS/Nelnet" Account to review your agreement online. The instructions to access "My FACTS/Nelnet" Account are located in your confirmation letter or e-mail. If you have questions regarding your financial aid award or tuition balance, or you make any changes whatsoever to your schedule, please call the Illinois Valley Community College Cashier's Office at (815) 224-0213 so we can adjust or terminate your plan.

Considering Financial Aid?

Apply for financial aid to help make college more affordable. Students must complete the Free Application for Federal Student Aid (FAFSA), available in the Financial Aid Office, at high schools, or online at  www.fafsa.gov. IVCC Foundation scholarships are also available -- apply each year between January and February. Be sure to visit our financial aid Web site at www.ivcc.edu/financialaid. See the financial aid section of this catalog for more information.