Course Information

COURSE NUMBERING SYSTEM

All courses are made up of a four digit number

· The first digit indicates freshman or sophomore level (1 or 2).

· A first digit of zero (0) signifies a remedial-developmental review of basic skill courses. First digit of 0 courses are not applicable toward a degree or certificate nor are counted towards honors designations.

· The second digit identifies the curriculum area the course is assigned to:

           0 = Baccalaureate (AA, AS and AES transfer degrees)

           1 = Continuing Education (not applicable to degrees/certificates)

           2 = Career/occupationally oriented (applies to AAS career degrees and Certificates)

           9 = General studies (these courses do not generate credit that may be applied to any degree or certificate)

UNDERSTANDING CREDIT HOURS

College credit hours are earned by students when they spend hours learning a skill or a specific body of knowledge. At IVCC, credit hours are assigned to each course when it is developed. One credit hour is equal to one 50 minute class “hour” per week for a lecture course over a sixteen week semester. The number of credit hours assigned to a course and required for student attendance are equated, based on the length and method(s) of the course. Credit hour equivalents vary for different kinds of methods (lecture, lab, field experience, etc.). All courses, including assigned credit hours, are approved by the Illinois Community College Board.

GRADING SYSTEM

A = Excellent--4 grade points per each semester hour

B = Good--3 grade points

C = Average--2 grade points

D = Passing, Below Average--1 grade point

F = Failing--0 grade point

P = Passing--credit earned only, not computed in grade point average

I = Incomplete--temporary grade assigned when a small portion of the class remains

to be completed. Assigned for extenuating circumstances. Must eventually be replaced by          a letter grade (A through F above).

W = Withdrawn--not computed in the grade point average

 

COMPUTING YOUR GRADE POINT AVERAGE

The formula for computing the GPA is:

Total grade points earned ÷ total hours attempted = GPA

Example: Student attempts 9 semester hours (three courses) and earns grades of A, B, D respectively.

24 grade points (12 for 3 semester hours of A, 9 for 3 hours of B and 3 for 3 hours of D) ÷ 9 total semester hours attempted = 2.666 GPA

A GPA of 2.0 and above is considered Good Academic Standing

 

HONORS DESIGNATION

President’s Honors

It is the policy of the Board of Trustees of Illinois Valley Community College that the “President’s Honors" will include students earning a term grade point average of 3.75 to 4.0 in 12 or more completed college-level hours. The 12 completed college-level semester hours exclude non-credit courses, courses taken for audit, and developmental courses. President’s Honors will be awarded in the Fall and Spring Semesters.

 

Academic Honors

It is the policy of the Board of Trustees of Illinois Valley Community College that the “Academic Honors” will include students earning a term grade point average of 3.25 or above in 6 or more completed college-level hours. The 6 completed college-level semester hours exclude non-credit courses, courses taken for audit, and developmental courses. Academic Honors will be awarded in the Fall and Spring semesters.

REGISTRATION PROCEDURE

Guidelines

· Registration is required prior to the first class meeting.

· Late registration is NOT permitted.

· Once the first class meeting has occurred, registration for the class will not be allowed.

· Registration for ONLINE courses will NOT be permitted once the start date of the online course has passed.

· Schedule adjustments or “switching classes” after the class has met the first time is NOT allowable in most instances.

· Payment for your classes must be made by the payment deadline specified at the time of your registration

· All students receiving some form of FINANCIAL AID including LOANS, SCHOLARSHIPS, and TUITION WAIVERS must contact the CASHIER department. Failure to do so may result in the cancellation of your class schedule.

 

Registration and Payment Tips

· Plan ahead and register for classes on time.

· Schedule an appointment to meet with a counselor EARLY in the semester to have your schedule of classes ready for registration.

· Pay for your classes before the payment deadline. If classes are dropped from your schedule due to non-payment after the classes have started, you will NOT be able to re-register and retrieve your schedule.

· Be aware of payment deadlines.

 

Q & A

My class begins on Tuesday. Can I register on Monday?

Yes! As long as you register BEFORE your class first meets.

Are there classes that start later in the semester that I can create or add to my existing schedule?

Yes! There are several 8 and 10-week courses that begin later in the semester available for you to register for up to the 1st day the classes meet. Ask a Counselor about these courses.

 

WITHDRAWAL FROM CLASSES

The purpose of the withdrawal option is to allow students to make responsible decisions regarding their academic status and their ability to complete an individual course.This responsibility is similar, and thus preparatory, to students’ experiences in universities and the workforce. It is understood that for them to make informed decisions regarding their academic careers, students must have the appropriate information regarding their status. It is the instructor’s responsibility, therefore, to provide students with some form of assessment of their academic status prior to the last official withdrawal date.

Procedure:

· To withdraw from an individual course, a student may initiate a withdrawal request with his or her instructor. In the absence of the instructor, the student must contact the Dean responsible for the course’s scheduling.

· Students have the ability to initiate a withdraw from a class or all classes. Students are strongly encouraged to meet with their teacher before submitting a withdrawal. Students should also talk to a counselor and/or the Financial Aid Office to determine the implications of withdrawing.

· To withdraw from all classes, the student need not contact instructors or the Dean(s) but is required to contact the Admissions and Records Office.

· Students have until the end of the twelfth week of a regular semester course (or an equivalent length of time in courses of different lengths) to request a withdrawal.

· Instructors may also initiate the withdrawal process if the student fails to comply with the attendance requirements as outlined in the course syllabus. Faculty members also have the right to rescind a withdrawal in cases of academic dishonesty.

· All withdrawals earn a grade of “W,” which does not affect the GPA but deletes the course credit(s) for the involved course(s).

 

GRADUATION

Applying for graduation is the only way to get your degree or certificate conferred.   Students should file a Graduation Application during or prior to the semester in which graduation requirements will be fulfilled. Graduation Applications can be obtained from the Office of Admissions and Records and on the web at www.ivcc.edu/admissions/applyforgraduation.html. Deadlines for filling the Graduation Application are as follows:

                                  Summer graduation (August):                             July 1

                                  Fall graduation (December):                               October 1

                                  Spring graduation (May):                                    February 15

 

Graduation Ceremony

Any student who applies for graduation and plans to participate in the ceremony, held in May of each year, MUST sign up in advance and be measured for a graduation gown. Measurements are scheduled during March and letters will be sent to students in February with information on when and how to be measured. Students graduating in August who apply for graduation prior to March 1st will be invited to participate in the May ceremony. All other August graduates, as well as December graduates, will be invited to the following year’s ceremony.

 

FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They include the right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.

The student should submit to the Director of Admissions and Records or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.