Emergency

EMERGENCY PROCEDURES

 

Emergencies, disasters, accidents and injuries can occur at any time and without warning. Being prepared physically and mentally to handle emergencies is an individual as well as an organization responsibility. Illinois Valley Community College and the Risk Management Committee have established emergency procedures for you to follow so that the effects of those emergencies can be minimized. YOUR SAFETY IS OF PRIMARY IMPORTANCE.
 
The following information is to acquaint you with a plan for handling emergencies and disasters. The more you are prepared, the better you will respond to any situation. No matter what the crisis, THINK before you ACT, then act swiftly to minimize your exposure in any emergency. At all times, be familiar with your surroundings.
 

911 PROCEDURES

“911” will connect you directly to the Oglesby Police Department Dispatch. Give the following information to report a bomb threat, fire, medical emergency, etc:
· Nature of the emergency.
· Give address—Illinois Valley Community College.
· Your name, extension or phone number, and location.
· DO NOT HANG UP, ADDITIONAL INFORMATION MAY BE NEEDED.
Complete an incident report and file with Campus Security as soon as possible
 

BOMB THREAT—FIRE (Reporting)

To report a BOMB THREAT or a FIRE, do the following:
· Dial “911” and report “Bomb Threat” or “Fire.”
· Give address—Illinois Valley Community College
· Describe bomb threat call or location of fire.
· Give your name, extension or phone number, and location.
· DO NOT HANG UP, ADDITIONAL INFORMATION MAY BE NEEDED.
· Follow EVACUATION procedures.
 

EVACUATION

Evacuation routes and exits are posted in all classrooms, offices, etc. Familiarize yourself with them. Determine, in advance, the nearest exit and route to follow in the event of an emergency. Establish an alternate route to be used in the event your first route is blocked or unsafe to use.
· An EVACUATION ALERT will be announced.
· Offer assistance to anyone in need of help.
· Take personal belongings with you.
· Walk DO NOT run—DO NOT PUSH OR CROWD!
· DO NOT USE ELEVATORS!
· DO NOT enter the COURTYARD!
· DO NOT return to your area/classroom until instructed.
 

MEDICAL EMERGENCY

In a MEDICAL EMERGENCY do the following:
· Dial “911.”
· Give address—Illinois Valley Community College.
· State nature of the medical emergency.
· Give your name, extension or phone number, and location.
· DO NOT HANG UP, ADDITIONAL INFORMATION MAY BE NEEDED.
· Fill out an incident report and file with Campus Security as soon as possible.
 

WEATHER ALERT—WATCH OR WARNING

A WEATHER ALERT will be sounded for a Severe Weather/Tornado Watch or Warning. Signs will be posted at all main entrances to the CTC, main campus, and gymnasium, main lobby, cafeteria, East Campus and displayed on the TV monitors.
Weather WATCH—Conditions are right for severe weather.
· Be prepared to go to the nearest Designated Shelter area.
Weather WARNING—Severe weather conditions or a tornado has been sighted.
· Collect personal belongings and go to the nearest designated shelter area IMMEDIATELY. A designated shelter map is posted in each room.
· Offer assistance to anyone in need of help.
· DO NOT USE ELEVATORS!
· Walk DO NOT run to the nearest stairway—DO NOT PUSH OR CROWD!
· Remain in designated shelter location until ALL CLEAR is sounded.
 

COLLEGE CLOSED

Conditions require the College to close for the safety of visitors, students and staff.
· If the College is in session, a COLLEGE CLOSED message will be announced.
· Take all belongings and leave in an orderly manner.
· Drive Carefully!
 

BEFORE CLASSES

Weather conditions, power outages, etc. may require the College to close. A decision will be made as early as possible. Students are encouraged to check the IVCC webpage, call the College Switchboard at (815) 224-2720 for information on college closings, or listen to the following local radio stations.
  • WLPO - 1220 AM or WAJK - 99.3 FM
  • WBZG - 100.9 FM
  • WIVQ - 103.3 FM
  • WGLC - 100.1 FM
  • WALS - 102.1 FM
  • WLWF - 96.5 FM
  • WCMY - 1430 AM or WRKX - 95.3 FM
  • WSPL - 1250 AM or WSTQ - 97.7 FM
  • WZOE - 1490 AM or Z 98 - 98.1 FM
  • Classic Hits 106 - 106.1
 

EMERGENCY ALERT SYSTEM

The IVCC Emergency Alert system has been set up so that campus administrators can quickly communicate with students, faculty, and staff in the event of an emergency situation that would require that the campus be closed. The privacy and priority of this information will be preserved and will not be shared with third parties for commercial purposes or any purpose other than this notification system. There will be two options: Text messaging and email. If you select to use the text messaging option, you need to have SMS text messaging enabled on your cell phone account to receive these messages. Depending on your plan, these messages may carry a per message charge. This alert system will only be used for campus closures (weather or security related) and for bi-monthly tests to minimize the cost to the user. Students will not be notified of class cancellations through this service—students need to check the IVCC website for this information.
 
It is imperative that students notify the Records Office of any changes to their cell phone number or email address in order to be notified in case of an emergency.
 
Please note that some cell phone services may not receive signals when on campus. On-campus notification will be achieved through the enhanced phone system and the public address system.
 
To sign up for this service, go to https://www.ivcc.edu/forms/IVCCAlerts.aspx.
 

CAMPUS SHOOTINGS: WHAT IVCC STUDENTS AND STAFF NEED TO KNOW

As a result of the tragic shootings at Virginia Tech University, Louisiana Technical College, and Northern Illinois University, following are some security-related facts, procedures, and counseling services that you need to know.
 
1. If an emergency situation arises, never hesitate to call the Oglesby Police Department by dialing 911. Our system is set up so that you do not need to access an outside line first; simply dial 911. Emergency telephones in the elevators go directly to 911 with two-way communication.
2. Members of IVCC’s security staff are on campus 24/7/365, and they can be reached in a number of ways:
· By dialing either “0” or extension 314;
· By calling (815) 739-1290; or,
· Through emergency call boxes located in the stairwells and parking lots.
3. We have the ability to secure access to rooms by locking down all doors with proximity card readers in Buildings A-E in a matter of seconds. We can also be selective when locking down specific doors and/or specific buildings.
4. We have the ability to broadcast a message through our alarm system across the entire campus and/or to specific buildings.
5. We have multiple surveillance cameras in every building that are scanning and recording data at all times.
6. In the event of a campus shooting, please follow these procedures:
· Seek immediate shelter;
· Stay out of sight out of windows; and,
· Wait for an “all clear” announcement before opening the door.
7. Personal Counseling services are available year-round. The IVCC Personal Counseling Assistance Program (P-CAP) provides confidential and professional counseling assistance in emergency situations as well as with ongoing problems. Counselors are professionally trained in mental health, personal development, and relationship issues. If you or someone you know is experiencing personal concerns or a crisis/emergency situation, you may see a counselor immediately. Please do not hesitate to walk-in or call the Counseling Center at (815) 224-0360.
8. IVCC has made a sincere commitment to the principles of continuous quality improvement when assessing all of our programs and services. Thank you for your cooperation and feedback.