Student Rights and Responsibilities

Student Rights:

Students of Illinois Valley Community College have the same rights accorded all citizens under the Constitution of the United States. Included among these are the right to free, open and responsible discussion and inquiry.

At  IVCC, we believe that students are entitled to expect a program of quality education provided by competent instructors. It is therefore the right of each IVCC student to:

  1. study any controversial issue with a political, economic or social significance
  2. have open access to all relevant information
  3. study under competent instructors in an atmosphere free of bias and prejudice
  4. form and express personal opinions on controversial issues without jeopardizing their relationship with their instructors or the College
  5. be treated fairly and with respect
  6. be accorded the best efforts of instructors, including access through regular office hour'
     

Student Responsibilities

Students are expected to conduct themselves as responsible members of the College community. Disruption of the educational process and violation of the rights of others constitutes irresponsible behavior.  Students are responsible for knowing and abiding by all College regulations along with federal, state and local statutes. Specific responsibilities of IVCC students include, but are not limited to:

  1. attending class regularly as specified per class requirements and/or syllabus, and explaining reasons for absences to instructors
  2. respecting and utilizing College equipment and facilities appropriately
  3. actions characterized by honesty
  4. treating all college personnel and fellow students fairly and with respect

Students in doubt about any particular matter should consult the Associate Vice President for Student Services.

Student Academic Complaints

As members of the College community, students have the right to express their opinions as to the fair treatment of their academic achievement. Students who wish to dispute a grading matter, or another academic matter (e.g. violation of the plagiarism policy) related to their courses, shall express these concerns to the appropriate faculty member as follows:

  1. The student should discuss the matter with the faculty member in an informal manner.
  2. When feasible, the initial informal meeting between the student and faculty member should occur within five (5) class days (normally Monday through Friday when classes are in session) after notification of the grading matter or other academic matter by the instructor.
  3. If the complaint is not resolved after the informal discussion, the student may appeal informally (usually a conference), to the Dean of the faculty member involved. Where feasible, this appeal to the Dean should be made within five (5) class days of the informal discussion with the faculty member.
  4. If the nature of the complaint is personal, involving a faculty member directly and his/her behavior or demeanor, the student may appeal informally directly to the faculty member's Dean as outlined above, bypassing the informal discussion directly with the faculty member. The student should understand that anonymity cannot and usually will not be protected.
  5. If the complaint is not resolved after the normal informal discussion, the student may appeal in writing to the Dean of the faculty member involved within five (5) class days after the informal discussion. In filing the written complaint, the student may request a meeting with the Dean.
  6. The Dean shall review the complaint and respond in writing to the student within five (5) class days after receiving the student's written statement.
  7. If the results of the Dean's review are unsatisfactory to the student, the student may appeal to the Vice President for Academic Affairs within five (5) class days of receiving the written response of the dean. The student may request a meeting with the Vice President.
  8. The Vice President for Academic Affairs shall issue a written response to the student within five (5) class days of receipt of the student's appeal.
  9. The decision of the Vice President for Academic Affairs shall be considered final with regard to student academic complaints.

Student Non-Academic Complaints

The Associate Vice President for Student Services shall be responsible for responding to complaints from students on non-academic (non classroom and grading) issues which would fall outside of the Student Code of Conduct (section VI following). The student is expected to initiate her/his complaint with the staff member immediately responsible for the area in which the problem occurred, in an effort to resolve the issue in an informal manner. If the issue is not resolved in an informal manner, the student may appeal the matter to the Associate Vice President for Student Services. If the results of the Associate Vice President's review are unsatisfactory to the student, the student may appeal to the Vice President for Academic Affairs within (5) class days of receiving the written response of the Associate Vice President.  The student may request a meeting with the Vice President.  The decision of the Vice President for Academic Affairs with regard to student non-academic complaints shall be considered final.

These issues include, but are not limited to:

  1. parking violations and towing
  2. refunds of tuition and fees
  3. admission, registration and records matters
  4. financial aid matters
  5. counseling matters
  6. job placement matters
  7. activities and athletics matters
  8. bookstore refunds
     

Academic Integrity

Academic Integrity is directly linked to the Core Values of Illinois Valley Community College, three of which are RESPONSIBILITY, RESPECT, and HONESTY. It is the RESPONSIBILITY of each student to RESPECT the academic integrity of each class/course by doing their own work and by refusing to assist others in deception. Academic dishonesty violates the academic integrity expected of all students. The Office of the Vice President for Academic Affairs will keep a file of these submissions. When a student has been identified as committing an act of academic dishonesty twice, the Vice President for Academic Affairs will conduct an investigation, which may include a formal hearing, and will recommend or impose appropriate discipline.

The purpose of this provision is to identify students who commit multiple acts of academic dishonesty in different courses, which the student might otherwise avoid. The assumption is that multiple acts constitute a more grievous offense than a single incident, which would constitute a learning experience for the student.

  1. Academic dishonesty is defined as, but is not limited to:
    1. CHEATING—using or attempting to use unauthorized materials, study aids, or information in any academic exercise, including copying from another person's work or preparing work for another person that is to be presented as the other person's own work.  This includes utilizing phones or cameras to copy test or assignment materials.
    2. FABRICATION—furnishing false information to a College official relative to academic matters, including but not limited to, misrepresentation of written information provided in admission documents.
    3. PLAGIARISM—comes from the Latin word plagiare, which means "to steal." Therefore, plagiarism is a form of cheating. Plagiarism is defined as using the words or ideas of another as one's own either on purpose or unintentionally. This includes, but is not limited to, copying whole, portions or the paraphrasing (rewording) of passages or information from any source in any academic exercise (written or oral) without giving credit to the author or source using an appropriate citation style. Students must be able to prove that their work is their own.
    4. FACILITATING ACADEMIC DISHONESTY—helping or attempting to help another to violate any provision of this code.
  2. Academic dishonesty violates the Student Code of Conduct. The faculty member has full authority to identify academic dishonesty in his/her classroom and to impose any of the following sanctions:
    1. Failure of any assignment, quiz, test, examination or paper, project or oral presentation for the work in which the violation occurred.
    2. Lower grade.
    3. Involuntary withdrawal from the course.
    4. Failure of the course.
    5. Report extreme cases of academic dishonesty (such as, but not limited to, collusion among a number of students, selling or providing papers or repeated violations of academic dishonesty, etc.) directly to the Vice President for Learning and Student Development for disciplinary action as outlined in Section VII, Disciplinary Process.
    6. Other sanctions as determined by the faculty member. The sanction will be put in writing and signed by the student, faculty member and the Dean.
  3. The instructor shall normally attempt to notify (if possible) the student within five (5) class days of identifying the act of dishonesty to discuss the applied sanction.
  4. Students have the right to appeal through the Vice President for Academic Affairs office as outlined in Section II, Student Academic Complaints.
  5. A student identified as responsible for academic dishonesty, as defined above, may not withdraw from the course in an effort to avoid penalty.

Each time a faculty member documents an incident of academic dishonesty, he/she will submit to the Vice President for Academic Affairs office the following information (in hard copy to protect student confidentiality): student name, class, date, description of incident and action by faculty and/or student, faculty signature. The faculty member will retain the documentation.

Request for Reasonable Accommodations

If an individual has a request for a reasonable accommodation, the individual should contact his or her immediate supervisor. The Director of Human Resources will work with the supervisor to make sure an individualized assessment is conducted to determine if the employee or applicant meets the definition of an individual with a disability which substantially limits major life activities and is a qualified individual for the position based on the job description. The individualized assessment will start with information regarding the nature and severity of the disability. It will include relevant medical and psychological information which may be requested by the Director of Human Resources. For applicants, this information gathering should follow the offer of employment per Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans With Disabilities Act, and their implementing regulations. Part of this step is determining the essential functions of the position. The current job description will be used to assist staff in this part of the process.

The College will consult, as needed, or form a committee with the employee or applicant, his or her physicians, psychologists, or other mental health professionals as appropriate, supervisors, department heads, attorneys, Human Resources staff, etc. The committee membership will be flexible depending on need and appropriateness, but at a minimum will include the employee or applicant, an appropriate supervisor, and the Director of Human Resources.

The committee will determine various methods of accommodating an employee or applicant who has been determined to be disabled and can perform the essential functions of the job. Only after exploring all of the options for accommodating the disabled employee or applicant will there be any determination of what is reasonable and attainable, given the resources available. The suggestions of the disabled employee or applicant will be strongly considered, but the College will not be required to use those suggestions if other, more prudent methods are available and equally effective. Should additional information be needed or required, the Director of Human Resources will contact the Job Accommodation Network, the Great Lakes Disability and Business Technical Assistance Center, and/or the local Vocational Rehabilitation Office.

If the committee concludes that a reasonable accommodation cannot be achieved, the employee or applicant may be denied college-provided accommodation. In such circumstances, employees will be notified of the right to file a grievance through the grievance procedure.

Throughout the process, the College will maintain documentation clearly showing how the matter was addressed, how the individual was kept informed, and the logic behind the committee's decision.

Reasonable Accommodations for Students

1. Students interested in receiving services through the Disability Services Office must first present appropriate documentation to the Disability Services Coordinator. It is the Coordinator’s job to determine: 1) if documentation is appropriate and complete, 2) whether the student is a qualified student with a disability, 3) whether the student is functionally limited in one of the major life areas by his/her disability, 4) which accommodations would be reasonable and appropriate based on documentation.

2. Ideally, documentation should be presented at least two weeks before the start of a new class. For students who have a hearing impairment and are in need of an interpreter, a one month notice is required. The Disability Services Office will make all reasonable attempts to arrange accommodations and services in a timely manner. However, it should be noted that texts in alternate format and interpreters may take several weeks to procure.

3. The student must make an intake appointment with the Disability Services Coordinator to discuss eligibility, strengths, needs, and possible accommodations and/or support services.

4. Students will fill out a brief intake application and appropriate releases if necessary.

5. If documentation is sufficient, and a student has a qualifying disability, accommodation paperwork will be completed and procedures will be explained.

6. The student will then be responsible for taking academic accommodation sheets to their instructors and, if desired, explaining the need for those accommodations. Note that students do not need to disclose their disability to instructors. However, we’ve found that the more instructors know, the more they are able to assist students.

7. Students are required to schedule a mid-term check-up appointment with the Disability Services Coordinator and are encouraged to stop by at least twice a semester to report on their progress.

8. Students will need to repeat steps 3 and 6 at the beginning of each new semester.
 

Disciplinary Process

Any person may initiate a complaint against a student for violation of the Code of Conduct by filing a written complaint with the Associate Vice President for Student Services. The complaint shall describe the conduct which allegedly violates the Student Code of Conduct. It should be noted that the complaining person may also pursue civil action in the courts.  Additionally, any crime committed against the College will be referred to local law enforcement agencies for review to determine if criminal charges will be filed.

  1. The Associate Vice President for Student Services will investigate the complaint.
  2. If in the opinion of the Associate Vice President for Student Services a violation has occurred, he/she may administer sanctions. Sanctions applied will depend upon the severity of the offense and the student's previous conduct record. Disciplinary procedures and sanctions may be implemented with the assistance of other professional staff members as deemed necessary or appropriate by the Associate Vice President for Student Services.
  3. Sanctions include one or a combination of the following:
    1. ADMONITION--An oral reprimand.
    2. WARNING--A written reprimand.
    3. CENSURE--A notice, written or spoken, stating that further misconduct will bring more serious action.
    4. DISCIPLINARY PROBATION--A defined period of time when the student is considered on a probationary status.  If additional events occur during this probation period, the student may be considered for suspension or expulsion.
    5. DISCIPLINARY SUSPENSION--A written statement disqualifying the student for a specific time period from extracurricular or co-curricular activities.
    6. RESTITUTION--A written requirement that the student provide reimbursement for misappropriation or damage to College property, or that of an individual.
    7. SUSPENSION--A suspension of tuition waiver or scholarship.
  4. In applying any of the above sanctions, the decision of the Associate Vice President for Student Services may be appealed in writing to the Associate Vice President for Student Services within 5 business days of the receipt of the sanction.

    More serious disciplinary action could include:
     h. COLLEGE SUSPENSION--A written notice of exclusion from the College and any classes, privileges and College activities for a specified period of time.
     i.  EXPULSION - A written termination of a student's status, as indicated for College suspension, for an indefinite period of time.
     

College suspension or expulsion, when recommended by the Associate Vice President for Student Services, automatically requires a due process hearing prior to being applied. 

Due Process Procedure for Students Recommended for College Expulsion

A student who is recommended for College suspension or expulsion as a disciplinary sanction shall be entitled to a due process hearing according to the following process:

  1. The Associate Vice President for Student Services shall send a notice to the student specifying the misconduct for which expulsion is being recommended.

  2. The notice will contain the notification as to the time, date and place of the hearing before the Faculty-Student Review Committee.
  3. The Faculty-Student Review Committee shall be composed of three (3) student representatives chosen by the Student Government Association and three (3) faculty chosen by the faculty union leadership. The committee shall be chaired by the Associate  Vice President for Student Services.
  4. If the Associate Vice President for Student Services has reasonable cause to believe that danger will be present if the student is permitted on campus, the student may be immediately suspended pending the full hearing.
  5. If the student ignores or refuses to acknowledge the hearing, the hearing may proceed with the student in absentia.
  6. At the hearing, the student will be permitted to speak in his/her own behalf, to present any witnesses in his/her behalf, and to question any witnesses against him/her.
  7. The hearing before the Faculty-Student Review Committee is not subject to formal rules of evidence.
  8. Minutes of the proceeding will be taken and prepared, as well as audio tapes. These minutes and audio tapes shall be made available to the student as well as to succeeding levels of review, should an appeal be filed.
  9. Within five (5) class days of the hearing, the Committee will issue findings sustaining, overturning or modifying the sanction recommended by the Associate Vice President for Student Services to the President of the College.
  10. The student may appeal the findings of the Faculty-Student Review Committee by filing written notice with the Associate Vice President for Student Services within five (5) class days of receipt of the Committee's findings.
  11. In the absence of an appeal filed within the time frame specified, the decision of the Faculty-Student Review Committee shall be automatically sustained and considered final.
  12. If appealed, the student will be informed within five (5) class days of receipt of the appeal, of the date, time and location of the hearing with the Associate Vice President for Academic Affairs, Vice President of Academic Affairs, and Vice President of Business Services & Finance or their designees.
  13. The hearing with the Vice Presidents shall be scheduled within five (5) class days of the date of notification of appeal hearing to the student.
  14. On appeals to the Vice Presidents, only the official record of the Review Committee and summary of evidence will be reviewed. No new evidence or testimony will be considered.
  15. The student may appeal the findings of the Vice Presidents by filing written notice with the Associate Vice President for Student Services within five (5) class days of receipt of the Vice Presidents' findings by requesting a hearing with the President of the College.
  16. In the absence of an appeal filed within the time frame specified, the decision of the Vice Presidents shall be automatically sustained and considered final.
  17. If appealed, the student will be informed within five (5) class days of receipt of the appeal, of the date, time and location of the hearing with the President of the College.
  18. On appeals to the President, or ultimately to the Board of Trustees, (expulsion only) only the official record of the Review Committee, Vice-Presidents, and summary of evidence will be reviewed.  No new evidence or testimony will be considered.
  19. The President shall issue her/his decision within five (5) class days of the hearing. The President may sustain, overturn or modify sanctions imposed by the Faculty-Student Review Committee.
  20. If the President sustains a recommendation of college suspension, the decision of the President shall be considered final.
  21. A recommendation of expulsion, if sustained by the President, may be appealed to the Board of Trustees.
  22. The final avenue of appeal, with regard to Expulsion, is the Board of Trustees of the College. The student must file with the President of the College within five (5) class days of the date of the notice of the President's findings, a written notice of intent to appeal to the Board of Trustees.
  23. Absence of an appeal of a decision of expulsion within the time frame indicated will result in the decision of expulsion being automatically sustained and considered final.
  24. The hearing before the Board of Trustees shall normally be scheduled for the next regularly scheduled board meeting.
  25. At the hearing before the Board of Trustees, the student may be assisted by counsel.
  26. The decision of the Board of Trustees sustaining, overturning, or modifying the decision of expulsion shall be issued within five (5) class days of the Board meeting.
  27. The decision of the Board of Trustees is final.
     

Athletics, Co-Curricular and Extra-Curricular Activities

Athletics, extra-curricular and co-curricular activities exist as an outlet in which students can develop leadership skills, human relationship skills, time management, team work, and provide service to others and to the College. Students who participate in College clubs, organizations, athletics, plays and concerts, the student newspaper, and organized academic competitions represent the College. As representatives of the College, those participating in College activities must recognize and accept the responsibility to uphold the very highest standards of behavior.
1. If a student involved in College activities as specified engages in activity on campus or off which violates campus rules and regulations, state or federal laws, the student will be disciplined in an appropriate manner. In a case where the student is arrested for any offense specified in the Code of Conduct or an equally serious offense, the student may be suspended from participation in the activity until such time as the matter is adjudicated by the courts. If the student is found guilty, she/he may be suspended from participation in the activity for a number of events or for the balance of the year or season.
2. The coach, faculty sponsor or director will discuss the circumstances surrounding the misconduct with the Associate Vice President for Student Services and the Vice President for Academic Affairs. They will consider factors which might increase or decrease the severity of the actions in which the student was involved. The decision of the Associate Vice President for Student Services and the Vice President for Academic Affairs shall be considered final, unless College Suspension or Dismissal is recommended.
3. Nothing herein is designed or intended to limit any other reasonable rules or restrictions placed in force by a coach, director or sponsor. In addition, the coach, director or sponsor may take disciplinary action immediately, such as expulsion from a practice or performance, where it is necessary and appropriate.